Vendor Set Up: 7:30 AM – 10:30 AM

Staggered entry begins at 11:15 AM. We will break up ticket holder into 2 groups to ensure lines are spread out amongst the vendors. All attendees receive the same samples.    

• PoutineFest soft ending at 3:45 PM

• Breakdown/Clean Up: 4:00 PM

• 1-6 ft. Table, 2 Chairs

• Space  – Approx. 10’x10’ (unless otherwise specified)

• Each vendor will be provided one parking spot at Thompson’s Point. To reserve additional spots, please contact: tim@poutinefest.com

Vendors will provide the following:

• Vendor Fee of $175.00 check payable to the PoutineFest USA

• Additional 6 ft. tables as needed

• 25 ft. electric cords

• Tailgate tent to cover working area (suggested 10 x 10 minimum)

• Tablecloth and/or any décor for the vendors individual table

• Insurance information for the event (See Liability Section)

• If selling food, the City of Portland Temporary Food Service permit is required

• If your business is already registered with the city we just need a copy of your license

RULES & REGULATIONS - The following rules and regulations are part of the vendor's contract and each vendor shall be bound by such rules and regulations set forth herein and by any such amendments or additional rules and regulations which may be established by the PoutineFest USA

Maine PoutineFest will take place at the Thompson’s Point location at: 207 Thompson’s Point Portland, ME 04102

Vendor agrees that it shall keep and maintain their work area in use and all its contents in good repair, order and condition. At the conclusion of event, the area of the grounds being used shall be returned, by the Vendor, to its pre-event condition.  All trash shall be placed in trash receptacles, and all equipment, signage, etc. shall be removed from the field.

Vendors must keep it "clean"; no profanity, racist comments, alcohol, drugs or lewd behavior will be permitted. Must maintain "family-friendly" atmosphere.

Display material must be confined to the individual Vendor’s own booth area. No stickers or helium-inflated balloons will be allowed in individual exhibits.  No horns, bells, alarms, or flashing lights will be permitted.  No amplifiers, television receivers or loudspeakers may be operated in the individual exhibits except with the signed approval of PoutineFest USA.

No advertising or printed material, which in PoutineFest USA is undignified or otherwise objectionable, shall be distributed. Vendors have the right to distribute brochures and other printed matter approved by PoutineFest USA, only from the space occupied by them and no other way.

All Equipment outside of provided table and chairs is the responsibility of the vendor.

Outside food or beverage is permitted for employees working this event, with the exception of alcoholic beverages of any kind.

Merchandise sales are allowed in the PoutineFest event space only. Please contact tim@poutinefest.com if you have any merchandise to sell. This will be approved on a case by case basis.

We’ll do our best to keep attendees dry in the event of inclement weather.

Vendors are responsible for complying with all Federal, State and town laws. Wiring must comply with fire department and underwriter's rules. Smoking in exhibits is forbidden. Crowding will be restricted. No vendor shall bring into the facility any combustibles. All decorations must be flame proof, and an affidavit including such flame-proofing must be available for inspection by Fire Department Representatives.

There is no deposit for booth renters. The payment of 175.00 holds a vendor’s spot for PoutineFest. Payment is due with completed contract. The payment is to be made payable to PoutineFest USA.  If a vendor is unable to attend, the payment will be refunded if notice of cancellation is provided to PoutineFest USA at least 30 days prior September 19, 2026. 

Liability PoutineFest USA or Forefront Brick South, LLC, and their agents, employees and sub-contractors shall be not be liable or responsible for any loss, damage or injury to any person or property whatsoever at or around the event site before, during, or after PoutineFest USA or during the load-in, load-out, resulting from any cause whatsoever, including but not limited to theft and vandalism.

Vendors shall indemnify and hold the PoutineFest USA and/or Forefront Brick South, LLC and their respective and collective agents, employees and subcontractors harmless from and against any and all liabilities, losses, claims, demands, costs and expenses to which the aforementioned parties or any of their agents, employees or subcontractors  may become subject to arising from the negligence or willful misconduct of vendor, vendor guests, agents, or affiliates.

The Vendors agree to hold the PoutineFest USA and/or Forefront Brick South, LLC harmless  and indemnify them against any claim for any reason whatsoever, including negligence, against PoutineFest USA and/or Forefront Brick South, LLC, its officers, agents, employees, or the lessors or owners of the Facility for loss, theft, damage or destruction of property, or for any injury to Vendors  or their employees, agents, or invitees while at the Event Site.

Note: Each vendor, at its own cost, will provide PoutineFest USA with a Certificate of Liability insurance naming PoutineFest USA and Forefront Brick South, LLC as Additional Insured under said policy for the Maine PoutineFest event of September 13th, 2025. Said general liability policy must provide coverage  against loss or damage by fire, claims for personal injury or property damage with limits of at least Two Million Dollars ($2,000,000) for bodily injury (including death)  and Seven Hundred and Fifty Thousand ($750,000.00) for property damage caused or alleged to have been caused by any act or omission of the Vendor, any of its employees, agents, representatives or guests, during the event.

This Agreement is being delivered in and shall be performed in the State of Maine and shall be construed and enforced in accordance with Maine law, without giving effect to conflict of laws principles. In the event that PoutineFest USA and/or Forefront Brick South LLC are required to institute legal action, including but not limited to litigation, mediation, or arbitration, to enforce any provision of this Agreement, then Vendor shall be responsible to reimburse PoutineFest USA and/or Forefront Brick South LLC their legal fees and costs in such action provided they prevail on their claim.

This Agreement contains the complete agreement of the parties with respect to the matters provided for herein, and is not intended to be modified or limited in any way by any written instrument or oral agreement previously made or entered into by the parties hereto.  This Agreement may not be amended or altered in any manner except in writing signed by both parties.